Terms & Conditions | Poplar Grove

Camping with your Dog

Only socialised, trained dogs are allowed

Entry to Poplar Grove Campsite is at your own risk. Owners and handlers of dogs making use of Poplar Grove facilities are legally responsible for their dogs and any injuries caused by their dogs.

We all know how the dog park works, right? Our dogs get to play with their canine buddies while we catch up with the other pet parents. It’s a fun, easy outing that everyone enjoys.

A camping trip with your Dogs has rules which are designed both to ensure good manners and help promote safety

Teach your dog to enter the camping grounds in a calm, orderly manner. Dogs that are wound up and reactive get other dogs worked up, which can in turn make aggressive behaviour more likely. Take the time to teach your dog a calm approach
Make sure your dog is up to date on his/her vaccinations and parasite control. This is to ensure your dog is protected and that you are doing your part to protect other dogs.
No dogs on heat allowed
You must be in control of your dog always. Dogs must respond to voice commands. As the campsite is situated alongside a river, the more adventurous dog that loves to swim and explore will need to be familiar with the recall discipline to avoid wondering off too far. It’s important to train your dog to come when you call so that you can avoid problem situations.
No aggressive dogs allowed. People with unfriendly or aggressive dogs will be asked to leave.
Always pick up your dog poop. Cleaning up your dog’s mess is good manners — and more important, it helps to protect against the spread of parasites.
Always have a leash on hand. "If a situation seems to be developing between two dogs or a group of dogs, you want to be able to loop a leash over your dog's head, pull him/her away from any potential conflicts
Pay attention! Given the complex mix of dog personalities and interactions, you must be attentive to your dog as they make their way around the campsite. Always remember the basic pack nature of dogs; their inherent drive to establish dominance, and the possibility of clashes, even between the "nicest" of dogs.
Behaviour: Just like our children don’t like their toys or sweets snatched from them, neither do our dogs and just like some children are shy or nervous so it is with our fur babies, so please remind your fur babies of their manners.

Poplar Grove Camping Rules

Camping is a chance to get away, but in most cases, you're still surrounded by other people. And all those people are looking to enjoy their vacation time, as well. To ensure other campers enjoy their experience as much as you, it's important to follow camping rules and be a good camping neighbour.

1. Clean your site: Don't leave a dirty site for the next campers. Please leave all refuse in bins provided.

2. Put your fire out: Because you can endanger those around you, this is one of the most important camping rules. Be sure to put out your fire before bed, before heading out for the day, or when you leave the site at the end of your stay. The general rule of thumb is to make sure the coals or ashes are cold.

3. Clean up after your pets: Whether you're at your campsite, walking through the campground or walking your dog, always clean up after your pets. Be sure your pet doesn't go to the bathroom on someone else's campsite, either.

4. Don't wash your dishes in the bathroom: Please use designated area for washing dishes. Not only does dishwashing take up the small space people have for bathroom use, but it's unsanitary; dirty dishes should not be in the sink where people clean their face and hands.

5. Don't cut through campsites: Unless you know your neighbours, avoid cutting through anyone's campsite. People pay to be at the campground, making the site their personal space for the duration of their stay. Don't intrude just to save a few minutes on your walk to the bathrooms.

6. Respect quiet hours: from 10 p.m. to 6 a.m. These are put in place for those who need to get a good night sleep or are camping with children. Voices carry in the still of night, so be respectful of this time. Be mindful of your early morning routine, as well, which can be just as disturbing. No music may be played during your stay.

7. Use of Vehicles: Vehicles must be parked in designated areas only. Use of vehicles within campgrounds and other areas is limited to entering or leaving those areas.

8. Ablutions: Camping comes with sharing bathrooms, so please consider your fellow campers allowing enough time for others to use the facilities. No sanitary towels, tampons or foreign objects are allowed to be thrown in the toilets. These facilities are run on a septic tank system.

9. Camp Stands: Only 4 people, 1 tent and one car permitted per stand. Cars and trailers to be parked within stipulated and designated area.

10. Sanitation: Help prevent pollution by keeping garbage, litter, and foreign substances out of the river. All garbage and litter must either be deposited in bins provided, or taken with you when you leave.

11. Keep pets safe at feeding time: Dogs are only allowed to be fed within your designated campsite and done inside tent to avoid aggression around food.

12. Fireworks: Use of fireworks or other explosives within campgrounds and dog park is strictly prohibited.

13. Public Property: Preserve and protect your environment. Leave natural areas the way you find them. Do not carve, chop, cut and damage any live trees. Do not throw any cigarette butts, cooldrink cans, glass, papers etc on grounds or in rivers. Polluting of river and grounds will NOT be tolerated.

Standard Terms & Conditions

1. Introduction

Welcome to Poplar Grove. By booking accommodation or using our services, you agree to comply with and be bound by these Terms and Conditions. Please read them carefully.

2. Bookings and Reservations

Booking Confirmation: Your booking is confirmed once you receive a confirmation email from us, including details of your stay and payment receipt.
Payment: Full payment is required to secure your booking. Payment methods accepted include YOCO Secure Online payment. Any additional charges incurred during your stay must be settled before departure.
Cancellation Policy: Cancellations must be made 1 week prior to the check-in date to qualify for a refund. Late cancellations or no-shows may incur a 10% cancellation fee.
Modifications: Any changes to your booking must be requested at least 1 week before your check-in date. Modifications are subject to availability.

3. Check-In and Check-Out

Check-In Time: Guests may check in from 10AM.
Check-Out Time: Guests must check out by 2PM. Late check-out may be arranged, subject to availability and may incur an additional fee.
Identification: Guests are required to present valid identification upon check-in.

4. Pet Policy

Pet-Friendly Accommodation: We welcome well-behaved pets. Guests must disclose the presence of pets when booking.
Pet Behavior: Pets must be supervised at all times. Guests are responsible for any damage or disturbance caused by their pets.
Cleaning: Guests are responsible for cleaning up after their pets. A cleaning fee may be charged if extra cleaning is required.

5. Guest Responsibilities

Conduct: Guests are expected to behave respectfully and considerately towards other guests, staff, and the property. Any disruptive behavior may result in termination of the stay without refund.
Property Damage: Guests are responsible for any damage to the property or its contents during their stay. Costs for repairs or replacements will be charged to the guest.
No Smoking: Smoking is prohibited in all indoor areas. Designated smoking areas are available outside. A cleaning fee will be charged for any violations.

6. Limitation of Liability

Personal Belongings: Guests are responsible for their personal belongings. Poplar Grove is not liable for loss, theft, or damage to personal items during the stay.
Injury or Loss: Poplar Grove is not liable for any injury, loss, or damage that may occur during your stay, except where such liability is mandated by law.

7. Contact Information

For any questions or concerns regarding these Terms and Conditions, please contact us at:

Email: poplargrovemagalies@gmail.com

Please complete the Poplar Grove Indemnity Form (link below) and send to poplargrovemagalies@gmail.com